Changing a Company Address in Monaco

Overview

Relocating a company's registered office in Monaco requires formal declaration and may require authorization or approval depending on your domicile situation. This guide outlines the procedure for moving your business address.

Before You Move

Check Current Domicile Arrangement

Determine your current domicile status:

• Own premises: You own or lease property directly
• Domicile provider: Using a professional domicile service
• Commercial address: Using a business centre or co-working space
• Representative domicile: Special domicile arrangements

Your domicile arrangement affects the authorization requirements.

Determine New Address Location

Verify the new address meets requirements:

• Within Monaco: Must be a valid Monaco address
• Proof of availability: Ensure you have right to use the space
• Compliance: Check if new location complies with zoning for your activity
• Technical Commission: Some activities may require inspection of new premises

Documentation Required

Gather the following before declaring the address change:

Proof of New Address

You need one or more of:

• Lease agreement: Property lease with your company name
• Property deed: If you own the property
• Sub-lease: If subleasing from another tenant
• Landlord authorization: Letter from property owner confirming tenancy
• Utility bill: Utility bill or invoice in company name at new address
• Municipal certification: Certificate from local authorities confirming address

Amendment Form

• RCI amendment form: Available from Business Development Agency
• Complete and sign: Provide company signature and dates
• Accurate details: Ensure all information is correct before submission

Articles of Association Update

• Check articles: Review if articles mention specific address requirements
• Amend if needed: If articles state specific address, they must be amended
• Shareholder decision: AGM or member decision to approve amendment
• Updated copy: Certified copy of amended articles

Procedure for Address Change

Step 1: Obtain Authorization (if Required)

Some domicile arrangements require advance authorization:

• Check with current domicile provider: Confirm if you need their approval
• Request from authorities: Some situations require government authorization
• Allow time: Authorization may take 2-4 weeks; plan ahead

Step 2: Amend Articles (if Required)

If your articles specify an address or contain domicile-related provisions:

1. Prepare amended articles
2. Hold shareholder/member decision
3. Record AGM minutes
4. Have new articles certified
5. Retain copy for records

Step 3: Prepare Declaration

1. Complete RCI amendment form (Form S2 or equivalent)
2. Gather proof of new address
3. Attach supporting documents
4. Prepare payment for any applicable fees
5. Review for completeness

Step 4: Submit to Business Development Agency

In Person:

• Visit: 9 rue du Gabian, 2nd floor, Monaco
• Bring all documents
• Confirm submission receipt
• Pay fees if any

By Post:

• Mail complete package to Business Development Agency
• Include covering letter with change request
• Enclose payment
• Request certified mail for tracking

Online (if available):

• Check MonGuichet for online address change service
• Complete digital form
• Upload documents
• Pay online
• Receive electronic confirmation

Step 5: Update Other Registers

After RCI is updated, notify:

• NIS register: Address update to IMSEE (coordinates through Business Development Agency)
• Tax department: New address via MonGuichet or direct notification
• CCSS: If employer, notify of new address for payroll
• Bank: Update business account address
• Suppliers/customers: Notify business contacts
• Business partners: Update contract parties

Step 6: Update Beneficial Owner Register

If beneficial owner information includes address details, update if changed:

• Declaration to Business Development Agency
• Updated personal information if applicable
• Confirmation of beneficial ownership at new location

Special Situations

Technical Commission Inspection

Some activities may require inspection of new premises:

• Request timing: Submit inspection request when address change is declared
• Preparation: Ensure premises meet regulatory requirements
• Inspection appointment: Commission contacts you to schedule
• Compliance: Address any deficiencies identified
• Approval: Receive authorization to operate at new address

Domicile Provider Change

If moving from one domicile provider to another:

• Termination: End previous domicile service per contract terms
• Notice: Provide required notice to previous provider
• Final invoice: Settle any outstanding payments
• New provider agreement: Obtain new domicile service agreement
• Authorization: Obtain new provider's authorization letter
• Declare change: Notify authorities of new domicile arrangement

Activity-Specific Requirements

Some activities have location requirements:

• Regulated activities: May have specific location restrictions
• Commercial activities: May have zoning requirements
• Professional activities: May require specific premises standards
• Verification: Check if your activity has location restrictions

Timeline and Costs

Timeline

• Advance planning: 2-4 weeks before desired move date
• Preparation: 1-2 weeks to gather documents
• Submission: 1 day to deliver to Business Development Agency
• Processing: 1-2 weeks for registration
• Total: Plan for 4-8 weeks from decision to completion

Costs

• RCI amendment fee: Nominal fee (confirm with Business Development Agency)
• Updated articles: If preparation is needed
• Domicile service: New domicile fees if applicable
• Technical Commission inspection: May have fees (if required)
• NIS update: No charge

Publications and Notifications

Journal de Monaco Publication

Address changes must be published in the Journal de Monaco:

• Who publishes: Typically Business Development Agency
• Timing: Within 30 days of change
• Cost: Publication fee applies (nominal)
• Proof: Keep publication proof for records

Regulatory Notifications

Some situations require additional notifications:

• Financial authorities: If applicable to your business
• Professional bodies: If regulated profession
• Sector regulators: If industry-specific licenses exist

Important Considerations

Continuity of Operations

• Timing: Plan move for minimal business disruption
• Communication: Notify customers and suppliers in advance
• Services: Ensure utilities and services available at new location
• Transition: Allow overlap time between old and new locations if needed

Rent and Lease Issues

• New lease: Ensure you have legal right to use new address
• Term: Consider business stability and growth plans
• Flexibility: Ensure lease terms allow business operations
• Costs: Budget for rent, deposits, and move-related expenses

Technology and Communications

• Address change: Update website, emails, and business cards
• Phone system: Transfer or redirect phone numbers
• Mail: Arrange mail forwarding from old address
• IT systems: Update server and network configurations

Common Mistakes to Avoid

• Late notification: Declare address changes promptly
• Incomplete documentation: Ensure all documents are complete before submission
• Wrong forms: Use current RCI amendment forms
• Missing signatures: Ensure all required signatures and dates
• Delayed publications: Arrange Journal de Monaco publication promptly
• Forgetting NIS update: Update all registers, not just RCI
• Not amending articles: Update articles if they reference address

Checklist for Address Change

• Review current domicile agreement
• Check if authorization required
• Gather proof of new address
• Obtain amended articles (if needed)
• Complete RCI amendment form
• Collect all supporting documents
• Prepare payment
• Submit to Business Development Agency
• Request confirmation receipt
• Notify NIS/IMSEE of change
• Update tax authorities
• Update CCSS (if employer)
• Arrange Journal de Monaco publication
• Update business partners
• Confirm processing completion

Key Contacts

Important Notes

• Plan ahead: Allow sufficient time for processing
• Professional guidance: Consult advisors for complex domicile situations
• Current requirements: Confirm all requirements with authorities
• Publication obligation: Arrange timely Journal de Monaco publication
• Multi-register updates: Update all relevant registers, not just RCI
• Documentation retention: Keep all change-related documents

Note: This page is an informational resource based on official Monaco sources and does not replace professional legal, tax, or accounting advice.